Generate Documents from Scratch
Create legally compliant HR documents using your handbook policies
What is Document Generation?
Bounda's Document Studio lets you generate professional HR documents that are automatically aligned with your employee handbook. Instead of starting from a blank template, you answer guided questions and the AI creates a complete, legally-aware document.
Key Benefits
- Policy-Aligned: Documents reference your actual handbook policies, ensuring consistency
- UK Law Compliant: Built-in knowledge of statutory requirements
- 40+ Document Types: From employment contracts to disciplinary outcomes
- Guidance Notes: HR tips embedded where decisions need human judgement
Document Types Available
Document Studio supports over 40 HR document types across six categories:
Contracts & Agreements
- • Employment Contracts
- • Offer Letters
- • Contract Amendments
- • NDAs
- • Secondment Agreements
- • Apprenticeship Agreements
Leave & Absence
- • Maternity Leave Confirmation
- • Paternity Leave Confirmation
- • Flexible Working Decisions
- • Return to Work Forms
- • Absence Review Letters
Disciplinary & Performance
- • Disciplinary Outcome Letters
- • Written Warnings
- • Performance Improvement Plans
- • Investigation Outcome Letters
- • Appeal Outcome Letters
Grievance & Support
- • Grievance Outcome Letters
- • Mediation Summaries
- • Probation Review Forms
- • Occupational Health Referrals
Benefits & Agreements
- • Training Agreements
- • Loan Agreements
- • Salary Sacrifice Agreements
- • Bonus Scheme Letters
- • Settlement Agreements
Leaving & Termination
- • Resignation Acknowledgements
- • Notice Period Confirmation
- • Redundancy Letters
- • Settlement Agreements
- • Exit Interview Forms
How to Generate a Document
Select Document Type
Go to Document Studio and browse the document categories. Click on the document type you need (e.g., "Disciplinary Outcome Letter").
You'll see two options:
Draft New Document
Answer questions to generate a fresh document
Check Existing Document
Paste an existing document to check compliance
Policy Readiness Check
Before generating, Bounda automatically checks that your handbook has the policies needed to create this document. You'll see:
Tip: If policies are missing, you can still proceed — the AI will use UK statutory defaults. But for best results, create the policy first using Policy Studio.
Complete the Wizard
Answer the guided questions across several sections. The questions are specific to each document type — for example, a disciplinary letter will ask about:
- • Employee details (name, job title, department)
- • Hearing details (date, attendees, allegations)
- • Decision and reasoning
- • Sanction details (warning level, duration)
- • Appeal rights and next steps
Smart Questions: Some questions only appear based on your previous answers. For example, "What adjustments are needed?" only shows if you selected "returning with adjustments".
Review Generated Document
The AI generates a complete document using your answers and your handbook policies. Review the output for:
- • Accuracy: Are all the details correct?
- • Tone: Does it sound professional and appropriate?
- • Completeness: Is anything missing?
- • Guidance Notes: Look for [GUIDANCE: ...] markers that need your input
Guidance Notes: These highlight areas where human judgement is needed — e.g., "Review whether this sanction is proportionate to the misconduct". They're removed when you export to Word.
Edit & Export
Make any edits directly in the editor, then export:
The Word export automatically removes guidance notes and formats the document professionally.
Understanding Legal Document Types
Not all HR documents have the same legal status. Understanding this helps you know how carefully to review them:
Legally Binding Agreements
These CREATE legal obligations and are the primary source of truth for the employee. They may have stricter terms than your policy (which is allowed).
Examples: Employment Contracts, Offer Letters, NDAs, Settlement Agreements, Training Agreements with Clawback
Policy-Derived Documents
These IMPLEMENT your policies. The handbook is the source of truth, so these must align exactly with your policies to be valid.
Examples: Disciplinary Outcome Letters, Written Warnings, PIPs, Grievance Outcomes, Probation Reviews
Administrative Forms
These RECORD information. They support processes but don't create binding obligations. Less critical if wording differs, as long as required data is captured.
Examples: Return to Work Forms, Exit Interview Forms, New Starter Forms, Policy Acknowledgements
Tips for Best Results
Build Your Policies First
The generated document is only as good as your handbook. Make sure relevant policies (Disciplinary, Grievance, Leave, etc.) are created and approved before generating documents.
Be Specific in Your Answers
The more detail you provide, the better the document. For example, instead of "Poor performance", write "Failed to meet sales targets in Q2 and Q3 despite support measures".
Always Review Guidance Notes
Guidance notes flag areas needing human judgement. Don't skip these — they often highlight legal risks or decisions only you can make.
Regenerate If Needed
If the document doesn't quite fit, click "Regenerate" for a fresh version. The AI may produce slightly different phrasing each time.
Checking vs Generating Documents
Document Studio offers two modes — use the right one for your situation:
Generate New Document
When: You need to create a document from scratch
- • Answer guided questions
- • AI creates complete document
- • Based on your handbook policies
- • Includes guidance notes
Check Existing Document
When: You have a document and want to verify it's compliant
- • Paste your existing document
- • AI analyses against policies
- • Get compliance score (0-100)
- • See specific issues to fix
Pro tip: For important documents like employment contracts, you might want to both generate a new document AND run a compliance check on your final version before sending it out.
Frequently Asked Questions
What types of documents can I generate with Bounda?
Bounda supports 40+ HR document types including offer letters, employment contracts, disciplinary letters, grievance responses, flexible working decision letters, redundancy notices, and many more. Documents are categorised as legally binding (contracts), policy-derived (letters), or administrative (forms).
How does document generation work?
Select a document type, then complete a smart wizard with questions about your specific situation. Bounda's AI generates a compliant document using your handbook policies as the source. You can review, edit, and export the document as Word or copy to clipboard.
Are generated documents legally compliant?
Generated documents are designed to align with UK employment law and your handbook policies. For legally binding documents like contracts, we recommend legal review before use. Policy-derived letters like disciplinary warnings follow ACAS guidance automatically.
What policies do I need before generating documents?
Bounda checks your handbook for relevant policies before generating each document. If required policies are missing (e.g., disciplinary procedure for a warning letter), you'll be prompted to create them first. This ensures documents align with your stated procedures.
Can I customise generated documents?
Yes, all generated documents can be edited before export. Add specific details, adjust wording, or make any changes needed. Your edits don't affect the original template, so you can regenerate if needed.
📝 Start Creating Documents
Ready to generate your first document? Head to Document Studio and try it out.