Set Your Tone Profile
Define how your policies should sound — from formal corporate to casual startup
What is a Tone Profile?
Your Tone Profile tells Bounda's AI how to write your policies. It controls the formality, voice, and style of every policy generated or rewritten — ensuring consistency across your entire handbook.
Think of it like this: Your tone profile is your company's "voice settings" for HR documentation. Set it once, and every policy will match your culture — whether that's formal and corporate or friendly and modern.
Why Does Tone Matter?
Reflects Your Culture
A tech startup and a law firm shouldn't sound the same. Your policies should feel like they come from your company, not a generic template.
Improves Readability
Employees are more likely to read and understand policies written in a tone that resonates with them.
Ensures Consistency
Every policy — generated or rewritten — uses the same voice. No jarring shifts between formal and casual.
Stays Compliant
Even casual tones maintain legal clarity. The AI adjusts style, not substance — all legal requirements are preserved.
Choose a Preset
Bounda offers four ready-made tone profiles. Pick the one that best matches your company culture.
Professional & Clear
RecommendedBalanced and accessible. Suitable for most UK businesses.
"The Company is committed to providing a safe working environment. If you have any concerns, please speak to your line manager or HR."
Warm & Supportive
Friendly and encouraging. Good for people-focused cultures.
"We're committed to creating a safe and welcoming workplace. If something doesn't feel right, please don't hesitate to reach out — we're here to help."
Formal & Corporate
Traditional business style. Suitable for regulated industries (finance, law, healthcare).
"The Company shall maintain a safe working environment in accordance with the Health and Safety at Work Act 1974. Employees must report concerns to their line manager or the designated Health and Safety Officer."
Startup & Casual
Relaxed and modern. Great for creative agencies and tech companies.
"We take safety seriously. If you spot something that doesn't look right, give your manager a heads up or drop HR a message. Let's keep things safe together."
Understanding the Settings
Formality Level
Controls how formal or relaxed the language is.
Traditional business
Clear & accessible
Warm & approachable
Relaxed & modern
Voice Style
Determines how the policies "speak" to employees.
Authoritative and impersonal. The policy speaks for the organisation.
"Employees shall comply with..."
Warm and relatable. Feels like guidance from a colleague.
"You should let us know if..."
Straight to the point. No fluff, just the essentials.
"Tell your manager. Here's how..."
Company Reference
How your organisation is referred to throughout policies.
Formal and universal. Works for any business.
Inclusive and personal. Creates a team feeling.
E.g., "Acme Ltd" — branded and specific.
Reader Focus
Balances legal protection vs. employee understanding.
Prioritises legal clarity and company protection. More precise language.
Equal weight to both. Clear for employees, solid legally.
Prioritises plain English and accessibility. Still legally sound.
Create a Custom Tone
If the presets don't quite fit, you can build your own tone profile by mixing and matching settings.
Pro Tip: Additional Notes
Custom tones include an "Additional Notes" field where you can give specific instructions to the AI. For example:
- • "Always use British spellings (organisation, not organization)"
- • "Avoid legal jargon — explain terms in plain English"
- • "Include examples where helpful"
- • "Use gender-neutral language throughout"
Select "Custom Tone"
Click the Custom Tone option on the Tone Profile page to start building your own.
Choose Your Settings
Pick your formality level, voice style, company reference, and reader focus.
Add Special Instructions
Use the Additional Notes field for any specific requirements or preferences.
Review & Save
Preview how your settings will sound, then save your custom profile.
Where Your Tone is Applied
Once set, your tone profile automatically applies to:
Policy Generation
New policies created with Policy Studio match your tone.
AI Rewrites
When you redraft a policy with AI, it uses your tone settings.
Document Generation
HR documents you generate reflect your company voice.
Compliance Fixes
When fixing compliance issues, new content matches your style.
Frequently Asked Questions
Can I change my tone later?
Yes! You can update your tone profile any time. New content will use the new tone. Existing policies keep their current style unless you regenerate them.
Does casual tone affect legal compliance?
No. The AI adjusts style, not substance. All legal requirements are preserved regardless of tone. A casual policy is just as compliant as a formal one.
Can I have multiple tone profiles?
Currently, you have one active tone profile per organisation. You can create multiple profiles and switch between them, but only one is active at a time.
What if I don't set a tone profile?
Bounda uses a sensible default (Professional & Clear) if you haven't set a profile. We recommend setting one to match your company culture.
Frequently Asked Questions
What is a tone profile in Bounda?
A tone profile controls how AI-generated content sounds in your policies, documents, and chatbot responses. It includes settings for formality level, voice style, how you refer to your company, and how you address employees. This ensures all content matches your organisation's communication style.
What tone profile presets are available?
Bounda offers four presets: Professional & Clear (recommended for most businesses), Warm & Supportive (people-focused organisations), Corporate Formal (traditional enterprises and regulated industries), and Modern & Direct (startups and tech companies). Each preset has pre-configured settings that you can use as-is or customise.
Can I create a custom tone profile?
Yes, you can create a fully custom tone profile. Choose your formality level (professional, friendly, or formal), voice style (human, neutral, or corporate), company reference (we, the company name, or the organisation), and employee address (you, employees, or team members). Preview how your settings affect content before saving.
Where does the tone profile get applied?
Your tone profile is applied to all AI-generated content: policy generation in Policy Studio, policy redrafts in Section Analyser, document generation and redrafting, and chatbot responses. This ensures consistent communication across all HR content.
Can I change my tone profile later?
Yes, you can update your tone profile at any time from the Tone Profile page. Changes apply to all new AI-generated content. Existing policies won't automatically update, but you can redraft them to apply the new tone.
🎨 Set Your Tone
Ready to define your company voice? Head to the Tone Profile page and choose a preset or create your own custom tone.