Generate Policies with AI
Create compliant HR policies from scratch using Policy Studio
What is Policy Studio?
Policy Studio lets you generate complete, legally compliant HR policies from scratch using AI. Simply select a policy type, optionally add context about your company, and Bounda creates a ready-to-use policy grounded in UK employment law.
Not just templates: Unlike generic policy templates, Bounda generates policies tailored to your tone profile, considers your existing handbook policies, and includes all current legal requirements — including ERA 2025 changes.
When to Use Policy Studio
Starting from Scratch
You don't have an existing policy for this area and need to create one from nothing.
Filling Compliance Gaps
Gap Analysis showed you're missing a required policy — generate it instantly.
New Legal Requirements
A new law requires a policy you don't have (e.g., Neonatal Leave after April 2025).
Fresh Start Needed
Your current policy is so outdated it's easier to start fresh than rewrite it.
Already have a policy?
If you have an existing policy that needs updating, use the Section Analyser instead. It analyses your current content and suggests improvements while preserving what's already good.
Step-by-Step Guide
Select a Policy Type
Choose from 50+ policy types organised into three categories:
Policies that UK law requires employers to have:
Best practice policies that most employers should have:
Additional policies depending on your business needs:
Add Context (Optional)
Tell the AI about your specific requirements. This helps generate a more tailored policy:
Example context you might add:
Tip: Even without context, the AI uses your tone profile and considers your existing policies to create something that fits your handbook.
Generate
Click Generate Policy and wait while Bounda creates your policy. This typically takes 1-3 minutes — our AI is doing deeper legal analysis so the output is stronger and more defensible than a quick draft.
During generation, the AI:
- Identifies all legal requirements for the policy type
- Applies your tone profile (formality, voice, company reference)
- Checks your existing policies to avoid duplication
- Incorporates any context you provided
- Flags items needing your review
Review the Generated Policy
After generation, you'll see your policy along with helpful context:
Shows which laws and regulations were used (e.g., "ERA 1996 ss.94-98", "ACAS Code of Practice")
Key components included in the policy (e.g., "Right to appeal", "Investigation process")
Items needing your attention (e.g., "Confirm enhanced pay rates", "Add HR contact details")
Edit if Needed
Click Edit Policy to make any changes before saving:
- Fill in company-specific details (contact names, enhanced benefits)
- Adjust wording to match your preferences
- Add or remove sections based on your needs
- Address the "Notes for Review" items
The policy uses markdown — you can format with # headings, **bold**, bullet points, etc. Preview your changes in real-time.
Save to Your Handbook
Click Save Policy to add it to your handbook. The policy will appear in your handbook and count toward your policy limit.
After saving:
- • The policy appears in your handbook
- • Gap Analysis updates to show it's no longer missing
- • The chatbot can now answer questions about it
- • Future policies will cross-reference it appropriately
What the AI Includes
Every generated policy is built to meet legal requirements. Here's what's automatically included:
Standard Structure
- • Purpose and scope
- • Who the policy applies to
- • Entitlements and process
- • Responsibilities (employer & employee)
- • Related policies section
Legal Elements
- • All statutory requirements
- • ACAS guidance compliance
- • ERA 2025 updates where applicable
- • Proper legal terminology
- • Required notices and rights
Your Tone Profile
- • Matched formality level
- • Consistent company reference
- • Voice style (human/institutional/direct)
- • Any additional notes you've set
Smart Cross-References
- • Links to related existing policies
- • Avoids duplicating content
- • "See also" references
- • Consistent with your handbook
Tips for Best Results
Set your tone profile first
Generated policies use your tone profile. Set it up before generating for consistent voice.
Generate core policies first
Start with legally required policies. Later policies will cross-reference them automatically.
Be specific with context
If you have enhanced benefits or special requirements, mention them in the context field.
Always review the notes
The "Notes for Review" section highlights items that need your input — don't skip it!
Regenerate if needed
Not happy with the result? Add more context and generate again — it's a different output each time.
Policy Studio vs Section Analyser
Not sure which to use? Here's a quick comparison:
Policy Studio
- Generate new policies from scratch
- No existing content required
- Perfect for filling gaps
- Creates ready-to-use policies
Section Analyser
- Analyse and improve existing policies
- Paste your current content
- Get compliance findings
- AI rewrites preserve good content
Frequently Asked Questions
How does AI policy generation work in Bounda?
Policy Studio uses AI trained on UK employment law to generate compliant policies from scratch. You select a policy type, provide context about your organisation, and the AI creates a professionally written policy following your tone profile. All generated content is grounded in current UK legislation and ACAS guidance.
What types of policies can I generate?
You can generate any of the 50+ policy types supported by Bounda, including disciplinary procedure, grievance procedure, flexible working, sickness absence, equal opportunities, data protection, and many more. The Gap Analysis dashboard shows which policies are legally required, recommended, or optional.
Is AI-generated content legally compliant?
AI-generated policies are designed to comply with current UK employment law and follow ACAS guidelines. However, we recommend reviewing generated content and having significant policies checked by a qualified employment lawyer for your specific situation. Bounda helps you get 90% of the way there efficiently.
Can I edit AI-generated policies?
Yes, after generation you can edit the policy content directly in Bounda's editor. Add company-specific details, adjust wording, or make any changes needed. Your edits are saved and can be further refined at any time.
What's the difference between Policy Studio and Section Analyser?
Policy Studio generates new policies from scratch when you don't have existing content. Section Analyser checks and improves existing policies you already have. Use Policy Studio for missing policies, and Section Analyser for policies that need updating or compliance checking.
✨ Start Creating Policies
Ready to generate your first policy? Head to Policy Studio and select a policy type to get started.